Meeting Facilitation: The Aspects of Becoming Successful

In business, facilitation refers to the successful running of a productive and impartial meeting, without leading or distracting the group from the main goal. Facilitators aid in meetings that involve a decision, finding a solution to a problem, and in the exchange of ideas for discussion.

Meetings are the perfect avenue to do find resolutions as they are where people come together to work on a common goal. Good and effective meetings include: a) one goal that everyone is familiar with. b) A plan to reach those goals. c) Understanding that everyone comes from different backgrounds, therefore, opinions and points of view will vary. d) A sense of responsibility and involvement with the company and one another.

One single and simple way to achieve a successful meeting does not exist. Building synergy usually comes with experience and cooperation from the group. The more people are aware of good group dynamics, the easier the job of the facilitator, and the more productive the end result.

Some of the aspects of facilitation include the following:

The role of the facilitator – Their task is likened to that of a mediator, who helps out in the process during a grievance, but not involved with what occurred before and what happens after. These are individuals who assist groups of people to effectively reach a goal and work diligently toward accomplishing that goal. They do not take sides or express their points of view, allowing the floor to discuss among themselves.

Consulting with the client – A third-party individual affiliated with another company may seek out the help of the facilitator. This usually involves business deals that include both companies to work together towards a common resolution. The facilitators will be able to understand the purpose and the best expected outcome.

Making arrangements – The meetings are to be arranged and managed by the facilitator. This involves the location to be approved by the participants and the acceptance of the invitation by those needed to be in attendance. This aspect involves researching for background information regarding why the meeting is being held in the first place.

Setting the agenda – In compliance with the previous aspect, this field also involves understanding in detail how each goal can be reached and how long it could take. With enough experience and practice, facilitators explain to the participants the issues and each possible course of action.

Understanding group norms and dynamics – Given that everyone comes from a different department, culture, and background, having enough knowledge on group dynamics can help the overall flow of the discussion and the productivity of the team. Facilitators should not make assumptions, but rather adapt to the differences. They should also be aware of the body language of each participant, and make sure everyone is comfortable.

All of these aspects make up sound and effective facilitation, with improvement noticeable in following meetings. At the conclusion of each gathering, everyone should have a sense of what to expect at the next showing. It is also critical for the facilitators to ask the group what they believe should happen next.

How to Increase Personal Productivity While Working Online

Since the majority of online entrepreneurs work alone on the internet their success is dependent upon their own personal productivity. Most people starting an online business normally have a small budget to work with so it is up to them to do it all. Therefore increasing productivity is critical for the majority of people when marketing on the internet.

Let’s look at 5 different ways in which online entrepreneurs can save time and energy while increasing productivity.

Leverage Your Own Efforts

Learning to ‘multi-purpose’ previous articles, sales copy or blog post can save you a lot of time and effort. Take some of your older blog post and use them as outlines for new articles you can submit. Along the same lines by scaling down some of your older articles you can use them as blog posts. These are great ways for increasing productivity without much additional effort.

Do not discard any old sales copy but instead use it as a ‘template’ that you can put back to work for any other product or project that may be applicable.

Walk Away When Feeling Unproductive

Ever have those days when you find yourself just staring at the computer screen? When this occurs learn to simply turnoff the computer and go do something else. There is not much sense to wasting time on something you are not being productive. Instead go find something you can accomplish or if nothing more take a ‘breather’ and let your ‘batteries’ recharge until you are feeling more productive.

Unplug for a Change

Purposely take time away from your computer screen when you can. For instance if you can do with a pen and paper what you are doing on your computer than choose to work offline for a while. Things such as drawing out a weekly plan, article outlines or even ideas for a blog post can be done away from the computer.

Getting away from your computer screen will serve a couple of purposes. It will give you a refreshing change of scenario while also allowing your eyes some much needed rest from the computer screen.

Limit Your Computer Time

Set time limits on your computer use. By doing this you will find that you work more efficiently and productively. Setting time limits makes you more aware of what needs to be done and how to do it in the quickest way.
Time limits also help you to stop non-productive behavior such as aimless browsing, game playing or email checking.

Encourage More Participation on Blog

If you have a blog, as most marketing on the internet do, you want to encourage your readers to leave more comments. By increasing reader participation there is a stronger sense of community at the blog and this is something readers enjoy. Also and just as important these comments can also give you new ideas for content or making improvements.

Your personal productivity plays a key factor in the success you will have when marketing on the internet. It is typical for most when starting an online business to be the ‘sole’ employee therefore time and productivity are important variables. The 5 tips we discussed here today are aimed at increasing productivity by saving time and getting more out of your own effort. By following the ideas these tips represent you stand to experience less personal stress and better business results for less time invested.

Procurement Skills – 4 Keys to Increasing Your Personal Productivity

Your personal productivity is the key to demonstrating why your organisation should continue to invest in you. You can think of your personal productivity as the value you add divided by the time over which you add it. The more value you can create in a given time period, the greater your productivity. There are four essential keys that you can use to unlock further personal productivity in your procurement activity.

1. Reach. This is a measure of the number of people who receive the value you add; the greater the number of people who are impacted, the greater your productivity. You need to identify the recipients of the value you create and make sure that they understand who has generated it and also that they appreciate it. Show them how your value helps them to achieve their goals and objectives.

2. Recency. This refers to the time that has passed since you last created value. Value created last year has much less impact than value created yesterday and so shows less productivity. Ask yourself whether the value you create is quickly consumed and forgotten by the recipient or whether it is something they continue to use. For example, if the value you added was to give someone some procurement advice about a contract six months ago, in all probability they will have forgotten by now. If the value is quickly consumed you need to assess what further value you can add for this group of people.

3. Core. This is what is at the heart of the value you add. For example, the core of the value you add when managing suppliers could be to reduce risk to your organisation or it could be to deliver innovation from the supply market. This core is of much greater value than one which eases the administrative burden for others when raising a purchase order. Write a succinct statement of what the core of your value is for each group of people you impact and relate it to their goals and objectives or even your corporate objectives.

4. Quantity. The greater the number of times you have created value, the greater your personal productivity. For example, if you create just one sourcing strategy a year you will be less productive than if you create six of them.

Conceptually, your personal productivity is the result of multiplying together the outputs from these four keys and dividing by the time period it took to achieve them. Although there is no mathematical basis for this, it does give you a subjective feel for whether or not you are increasing your personal productivity and also a means of explaining to others why it has increased.